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Sunday, October 23, 2011

Copy a range from excel and paste as table in Powerpoint Slide

If you want to copy the range and paste as table in PPT slide. Try this macro -


Method 1 - Using Add table command


Sub export_to_ppt()

'In tools Reference add Microsoft PowerPoint

Dim PPApp           As PowerPoint.Application
Dim PPPres          As PowerPoint.Presentation
Dim PPSlide         As PowerPoint.slide
Dim SlideCount      As Integer
Dim shptbl          As Table


    Set PPApp = New PowerPoint.Application
    PPApp.Visible = True
    'create new ppt
    Set PPPres = PPApp.Presentations.Add
    'count no of slides
    SlideCount = PPPres.Slides.Count
    'set layout of slide
    Set PPSlide = PPPres.Slides.Add(SlideCount + 1, ppLayoutTitleOnly)
    'add header
    PPSlide.Shapes(1).TextFrame.TextRange.Text = Sheets(1).Range("A1").Value

    'format header
    With PPSlide.Shapes(1).TextFrame.TextRange.Characters
        .Font.Size = 30
        .Font.Name = "Arial"
        .Font.Color = vbWhite
    End With
    
    With PPSlide.Shapes(1)
        .Fill.BackColor.RGB = RGB(79, 129, 189)
        .Height = 50
    End With
    ' pass no of rows and columns
    PPSlide.Shapes.AddTable 7, 3
    Set shptbl = PPSlide.Shapes(PPSlide.Shapes.Count).Table
    
    
    For i = 1 To 7
        For j = 1 To 3 ' add data to table from excel
            shptbl.Cell(i, j).Shape.TextFrame.TextRange.Text = ThisWorkbook.Sheets(1).Cells(i + 2, j).Value
        Next j
    Next i
   
   Set PPSlide = Nothing
   Set PPPres = Nothing
   Set PPApp = Nothing
   
End Sub




Method 2 - Using using [Pastespecial - Micorosoft Office Excel Worksheet(Code) Object]


Sub export_to_ppt()

'In tools Reference add Microsoft PowerPoint

Dim PPApp           As PowerPoint.Application
Dim PPPres          As PowerPoint.Presentation
Dim PPSlide         As PowerPoint.slide
Dim SlideCount      As Integer
Dim shptbl          As Table


    Set PPApp = New PowerPoint.Application
    PPApp.Visible = True
    'create new ppt
    Set PPPres = PPApp.Presentations.Add
    'count no of slides
    SlideCount = PPPres.Slides.Count
    'set layout of slide
    Set PPSlide = PPPres.Slides.Add(SlideCount + 1, ppLayoutTitleOnly)
    'add header
    PPSlide.Shapes(1).TextFrame.TextRange.Text = Sheets(1).Range("A1").Value

    'format header
    With PPSlide.Shapes(1).TextFrame.TextRange.Characters
        .Font.Size = 30
        .Font.Name = "Arial"
        .Font.Color = vbWhite
    End With
    
    With PPSlide.Shapes(1)
        .Fill.BackColor.RGB = RGB(79, 129, 189)
        .Height = 50
    End With
   
    Sheets(1).Range("a3:c9").Copy ' copy the range
    PPApp.ActiveWindow.View.GotoSlide PPSlide.SlideIndex ' activate the slide no
    PPApp.ActiveWindow.View.PasteSpecial ppPasteOLEObject, msoFalse ' paste using pastespecial method
  
    Set PPSlide = Nothing
    Set PPPres = Nothing
    Set PPApp = Nothing
   
End Sub

1 comment:

  1. Thanks for this way to solve the problem. I prefer to use Power Point templates from big collections such as http://www.poweredtemplate.com. But i never faced with copying tables from excel, because i worked just with text presentations.

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